Finance and Administrative Associate
Founded in 1972, the Chinese Progressive Association (CPA) is a grassroots membership-based organization that empowers the Chinese community in San Francisco and promotes justice and equality for all people. CPA’s campaigns and programs improve the living and working conditions of working class immigrants and give ordinary community members a stronger voice in the decision-making processes that affect them. Our core strategies are organizing, leadership development and alliance building.
The Finance and Administrative Associate supports the administrative, bookkeeping and financial operations of the organization. The Finance and Administrative Associate is supervised by the Finance Director.
Key Leadership Roles and Responsibilities
Audit and Taxes
Support annual financial audit and city contract joint monitoring visits including coordination and preparation of documents for audit and monitoring visits; and the filing of all necessary documents to the IRS
990: assist in completing the tax optimizer to submit to CPA’s accountant/auditor
Payroll and Benefits
Administer Payroll: to create annual payroll calendar for staff, maintain payroll company and staff adjustments files, and collect timesheets and track vacation / sick time/ flex balance; create and submit reports as needed
Support the management of medical, dental, and vision insurance services, work with insurance broker for annual renewal; process paper work and reports as needed.
Support the management of 403b contributions and maintain staff contribution and update changes
Support the management of the FSA account, maintenance of accounts
Implement and strengthen routine systems for invoicing, accounts receivable, and produce monthly and annual financial reports for review
Administer Accounts Receivable and record deposits. Track and pursue outstanding invoices
Support review and approval of all staff expenses (credit card and reimbursements) through CPA’s expense platform--Certify
Contracts and Subcontracts Invoicing
Administer billing for city/government contracts, grants, and subcontracts; prepare reports and reimbursement (invoice) requests
Prepare tax and other legal forms for independent contracts
Works with Team to develop and track budgets for city/government contracts
Provide timely reports and monitor and update budgets as necessary
2. Administration and personnel
Assist the Operations Director with administering organizational insurance requirements including liability, workers’ compensation and other related coverage
Liaison to credit card and payroll companies for any questions and clarifications
Work with Operations Director to ensure all personnel changes are administered and tracked properly
3. Organizational and Program Support
Commitment to social, economic and environmental justice, and bottom-up social change
Minimum of 2 years of experience in nonprofit administration or finance
Ability to work effectively with people of diverse backgrounds
Meticulous attention to detail and organization
Good team player and problem-solver
Takes responsibility and initiative in work
Can work effectively independently and as part of a team
Ability to multitask and follow-through on projects
Ability to pivot and adjust to new and shifting priorities
Strong organizational and communication skills
Proficiency in G Suite Apps, Microsoft Excel (or other spreadsheets application).
Open to entry-level position for candidates who do not meet the minimum qualifications.
Salary Range: 50-60K
Submit resume, cover letter and writing sample (combined in one PDF), and submit three references. Open until filled.
Chinese Progressive Association is an equal opportunity employer. People of color, women, immigrants, youth, LGBT and differently-abled people are encouraged to apply. Pursuant of the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.
Your application was submitted successfully.